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Thursday, 29 January 2009

Competition in mismanagement (public theft?)...

The Immigration Department :

The Auditor General's report has revealed that Over K2.4 billion collected from five immigration stations in 2007 has gone missing. It said K1.8 billion collected from Ndola station has not been accounted for. Other monies collected from Immigrations Headquarters, Kasumbalesa, Chingola and Lusaka International Airport offices have also not been accounted for. It further indicates that 57 visa books, nine general receipt books and two visiting permit books have disappeared and could not be availed for audits for the year 2007. The missing documents are for Lusaka immigrations headquarters, Lusaka International Airport, Kasumbalesa and Victoria Falls offices. The report has also highlighted serious irregularities in the management of money collected at various diplomatic missions abroad.

The Foreign Affairs Ministry :

The Ministry of Foreign Affairs has not accounted for K9.6 billion used during the Southern African Development Community (SADC) heads of state summit in Lusaka in 2007. And the 2007 Auditor General's report has revealed that the Zambian mission in Brussels spent over K1 billion on school fees, but the payments were not supported by invoices and receipts.

According to the report of the Auditor General on accounts for the financial year ended December 31, 2007, the Ministry of Foreign Affairs had disbursed about K12 billion to various ministries for use during the SADC summit but only K2.3 billion was accounted for as at October, 2008. "Unaccounted for Funds - SADC Summit: During the period from June to November 2007, the ministry disbursed K12,004,448,000 to various ministries that were to render support service during the hosting of the Southern African Development Community (SADC) meeting in Lusaka," the report revealed. "It was however, observed that out of a total amount of K12,004,448,000 disbursed to various ministries, only an amount of K2,386,877,169 could be verified, leaving a balance of K9,617,570,831 unaccounted for as of October 2008."

The report revealed that contrary to public stores regulation number 16, there were no receipt and disposal details in respect of goods costing about K2.2 billion involving 120 transactions purchased during the period under review. It further revealed that contrary to financial regulation number 96 (1), imprests in amounts totaling about K45.7 million involving 13 transactions issued to various officers between January and December 2007 had not been retired as of October 2008.


  1. In IT there is what is called "AAA", which stands authentication, authorisation, and accounting. Needless to say, it is used to control who has access to what, when, how long, etc., based on defined policies. The system keeps records so that authorities can query who did what when, and so on. By and large, it works very well, so much so that it is unimaginable not to have this protocol in modern systems.

    It is easy to see how the same principle, or lack their of, is at the centre of what is going on in some of the Zambian Government departments as you've highlighted.

    The system is broken somewhere and urgently needs fixing. Perhaps the system is not setup altogether, or the policies are just not adhered to, because if it were we would be able to trace who did what, when, where.

    The Zambian Government must urgently look into computerising departments so as to eliminate destruction of evidence on paper. It is utterly unacceptable to have hundreds of millions of Kwacha being dispensed and signed for on some silly paper receipts, which then go missing and you end up with no trace of anything.

  2. Its quite obvious from reading the Auditor General's report that where computer systems exist they are hardly utilised properly. The ZNBC wireless computers come to mind! lol!

    Its actually baffling that MPs are pushing for Freedom of Information. How can you have freedom of information where information is not properly recorded in electronic format?

  3. How do we understand where the money is spend? Can they accord us their guidance in understanding whether these are reflected as monies in personal accounts and companies plundering or whatever source other than the ministerial balance sheets if at all the manner in which they reflect their transactions before a budget is produced consequential.


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